Quarterly Census of Employment and Wages

Electronic Data Reporting

Appendix C - CES Data Item Definitions

All Employees

The number of all paid, full- and part-time employees who worked during or received pay for the pay period that includes the 12th of the month. (See table at end of section for details.)

Payroll

The total gross amount paid during the entire pay period that includes the 12th of the month (omit cents). This total includes overtime pay and excludes lump sum payments. If commissions are maintained separately from regular payroll, then commissions should be excluded from Payroll. If commissions are not maintained separately from regular payroll, then commissions earned and paid each month should be included in Payroll. (See table at end of section for details.)

Payroll

should be reported before employee deductions for:

Hours

The total number of hours paid, including overtime, for the pay period that includes the 12th of the month (omit fractions).

Do not convert overtime or other premium hours to straight-time equivalent hours. Hours paid is the sum of:

Overtime Hours

The total number of overtime hours paid during the pay period that includes the 12th of the month (omit fractions). (See table at end of section for details.)

Overtime Hours

constitute premium hours paid because the hours were in excess of the regularly scheduled hours. These hours also included in Hours above.

Commissions

The total amount of commissions (not base pay, drawing account or basic guarantees) earned for the entire commissions pay period which includes the 12th of the month (omit cents). Commissions earned at frequencies longer than monthly are to be excluded (e.g., do not include quarterly or annual commissions). If commissions are maintained separately from regular pay, then commissions should be excluded from the Payroll figure and reported in the Commissions field only. If commissions are not maintained separately, then commissions earned and paid each month should be included in regular Payroll so long as commissions are paid at the same frequency as regular pay. If all your commissions are included in the regular Payroll amount, then the Commissions field should be left blank.

Non-Supervisory Employees

The number of workers from All Employees who are non-supervisory. Non-Supervisory Employees are applicable to the services-providing industries only. (See table at end of section for details.)

Production Workers

The number of workers from All Employees who are production workers. (See table at end of section for details.)

Construction Workers

The number of workers from All Employees who are construction workers. (See table at end of section for details.)

Construction Workers

must work at the site of construction, or in shops or yards at jobs ordinarily performed by members of the construction trade.

Gross Monthly Earnings (for entire previous month)

Total gross wages paid during the entire previous month, before deductions. Report wages subject to the Federal Insurance Contributions Act (FICA, commonly know as Social Security).

CES Data Items - Include/Exclude

All Employees Include
  • salaried officials of corporations
  • executives and their staff
  • elected officials
  • appointed officials
  • part-time employees
  • persons on paid vacation
  • persons on paid sick leave
  • persons on other paid leave
  • trainees
Exclude
  • proprietors
  • pensioners
  • unpaid family workers
  • persons on leave without pay the entire pay period
  • persons on strike the entire pay period
  • outside contractors and their employees
  • armed forces personnel on active duty the entire pay period
  • non-office real estate sales agents working solely for commissions
  • institution inmates
  • partners of unincorporated firms.
  • employees of the state and local school system
Production
Workers1
Include

Manufacturing:

  • fabricating
  • storage
  • receiving
  • warehousing
  • maintenance
  • trucking
  • record keeping (clerical) related to production
  • shipping
  • trucking
  • packing
  • handling
  • repair
  • processing
  • assembling
  • janitorial
  • product development
Coal mining, metal and non-metallic mining and quarrying:
  • excavation
  • hoisting
  • drilling
  • crushing
  • storage
  • janitorial
  • trucking
  • record keeping (clerical) related to production
  • auxiliary production for use in plant
  • hauling
  • ventilation
  • maintenance
  • blasting
  • processing
  • handling
  • drainage
  • loading
  • inspection
  • warehousing
  • repair
  • development
  • guard services
  • shipping
Crude petroleum, natural gas or natural gas producers:
  • rig building
  • pumping
  • inspection
  • shipping
  • handling
  • record keeping (clerical) related to production
  • auxiliary production for use in plant
  • janitorial
  • drilling
  • cleaning
  • repairs
  • storage
  • maintenance
  • flow-control
  • processing
  • development
  • guard services
Exclude
  • executives
  • finance
  • technical
  • advertising
  • legal
  • collection
  • personnel
  • record keeping (clerical) not related to production
  • professional
  • sales
  • credit
  • purchasing
  • cafeterias
  • accounting
  • sales-delivery
  • medical
  • installation of products
  • servicing of products
  • force account construction

Construction
Workers2

Include
  • laborers
  • apprentices
  • helpers
  • mechanics
  • qualified craft workers
engaged in:
  • new work
  • demolition
  • alterations
  • repair
  • maintenance
Exclude
  • executives
  • purchasing
  • professional
  • legal
  • clerical
  • personnel
  • finance
  • accounting
  • technical

Non-Supervisory
Employees

Include
  • Working supervisors and group leaders who may be in charge of a group of employees, but whose supervisory functions are only incidental to their regular work
  • Every employee except those whose responsibility is to supervise, plan or direct the work of others.
Exclude
  • officers of corporations
  • executives
  • department heads
  • managers
  • superintendents
Payroll Include
  • vacations
  • overtime
  • holidays
  • sick leave
  • bonuses paid each pay period
  • commissions paid monthly (non-trade only)
  • other paid leave
  • drawing accounts
  • basic guarantees
  • incentive pay
Exclude
  • annual pay for unused leave
  • commissions (trade only)
  • lump sum payments
  • retroactive pay
  • pay advances
  • payment-in-kind (meals, etc.)
  • bonuses not paid each pay period
  • travel expenses
  • tips

Production Worker
Overtime Hours

Include
  • Hours for which overtime premiums were paid because the hours were in excess of the regularly scheduled hours.
  • Saturday, Sunday, 6th day, 7th day and holiday hours only if overtime premiums were paid.
Exclude
  • Hours for which only shift differential, hazard, incentive, or other similar types of premiums were paid.

Gross Monthly
Earnings (for the
entire previous
month)

Include

Earnings from all pay distributed during the previous month, such as:

  • payroll
  • commissions
  • bonuses or awards
  • incentive pay
  • severance pay
  • stock options exercised
Exclude

Employer contribution to:

  • 401k or pensions plans
  • medical insurance accounts
  • health insurance accounts

Reimbursements for:

  • travel expenses
  • work related expenses
  • tuition

Footnotes:

1 Production Workers also includes working supervisors and group leaders who may be in charge of a group of employees, but whose supervisory functions are only incidental to their regular work.

2 Construction Workers also includes working supervisors and group leaders who may be in charge of a group of employees, but whose supervisory functions are only incidental to their regular work.

Chapter 1 | Chapter 2 | Chapter 3 | Chapter 4 | Chapter 5 | Chapter 6 | Appendix A, B, C, D, E, F

Last Modified Date: September 27, 2005

Recommend this page using: