Quarterly Census of Employment and Wages

Electronic Data Reporting

Appendix F - MWR File Format (PPF)

Note: Round to the nearest dollar; do not include decimals or fractions in fields containing dollars.

MWR PPF Data Elements

Position

Data Element

Length

Data Specification

1-2 Program Code

2

Required. A 2-digit program code indicating the type of data being reported.
02 = MWR
3 Record Type

1

Required. A 1-digit number indicating the reporter is a PPF. Enter "4".
4-5 Reference State

2

Required. The 2-digit State FIPS code indicating the location of the establishment. (See Appendix D for a list of FIPS codes).
6-15 UI Account Number

10

Required. The Unemployment Insurance (UI) account number assigned to the employer by the State. Right justify, zero fill.
16-20 Reporting Unit Number

5

Optional. The number assigned by the State to distinguish between records with the same UI account number. Right justify, zero fill.
21-29 Employer Identification Number (EIN)

9

Required. The 9-digit EIN assigned to the employer by the Internal Revenue Service (IRS). Numeric, right justified. If EIN is unknown, zero fill.
30-64 Trade Name

35

Required. The division or subsidiary name of the establishment. "Mom's Restaurant" is an example of a trade name of ABC Enterprises. Left justify, blank fill.
65-99 Street Address 35 Required. The physical street address of the establishment. Abbreviate as necessary in accordance with the U.S. Postal Service’s National Zip Code and Postal Service Directory. Left justify, blank fill.
100-129 City 30 Required. The city of the establishment. Left justify, blank fill.
130-131 State 2 Required. The standard 2-letter Postal Service State abbreviation for the establishment. (See Appendix D).
132-136 Zip Code 5 Required. The 5-digit Zip Code used by the Postal Service for the establishment.
137-140 Expanded Zip Code 4 Optional. The 4-digit expanded Zip Code used by the Postal Service for the establishment. If not used, blank fill.
141-142 Delivery Point Barcode 2 Optional. The 2-digit delivery point Barcode used by the Postal Service for the establishment. If not used, zero fill.
143-144 Primary Comment Code 2 Not currently used. Leave blank.
145-146 Secondary Comment Code 2 Not currently used. Leave blank.
147-148 Third Comment Code 2 Not currently used. Leave blank.
149-152 Reference Year 4 Required. Enter the four digits of the calendar year covered by the report.
153 Reference Quarter 1 Required. The 1-digit number indicating the reference calendar quarter for the report. The calendar quarters are:
1 = January - March
2 = April - June
3 = July - September
4 = October - December
154-188 Legal Name 35 Optional. The legal or corporate name of the establishment. For example "ABC Enterprises" or "Smith Companies, Inc." Left justify, blank fill. If same as Trade Name, blank fill.
189-223 Worksite Description 35 Required. Enter a meaningful, unique description of the establishment, such as store number or plant name (e.g., Store 101, Jones River Plant). Left justify, blank fill.
224-229 Month 1 Employment 6 Required. The number of all full- and part-time employees who worked during or received pay(subject to UI wages) for the pay period that includes the 12th of the month. Right-justify, zero fill.
230-235 Month 2 Employment 6 Required. The number of all full- and part-time employees who worked during or received pay (subject to UI wages) for the pay period that includes the 12th of the month. Right-justify, zero fill.
236-241 Month 3 Employment 6 Required. The number of all full- and part-time employees who worked during or received pay(subject to UI wages) for the pay period that includes the 12th of the month. Right-justify, zero fill.
242-251 Quarterly Wages 10 Required. The total amount of wages (both taxable and non-taxable) paid to employees during the entire reference quarter. Must be numeric (no $ signs or commas). Must be right-justified and filled with leading zeros. Round to the nearest dollar (Omit cents). If no wages were paid, zero fill.
252-261 Client Contact Phone Number 10 Required. The phone number (with area code) of the client's contact person to call in reference to data questions. Omit parentheses and hyphens.
262-301 Client Contact Name 40 Required. The name of the client's contact person. Left justify.
302-322 Worksite Identification Code 21 Required. Alpha/numeric indicator that uniquely identifies the business at this physical location. This code should not be duplicated within the State for this location. Left justify, blank fill.
323-350 Blank fill 28 For future use. Blank fill.

Chapter 1 | Chapter 2 | Chapter 3 | Chapter 4 | Chapter 5 | Chapter 6 | Appendix A, B, C, D, E F,

Last Modified Date: September 27, 2005

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